Getting Started with Prostream

In this article, you'll learn how Prostream is structured and how to create your first project, create folders, and upload files.

Written By Rico van der Stelt

1. Log In

Go to my.prostream.app and log in with the email address and password you used to create your account.

2. How Prostream is structured

Prostream operates on two levels: your organization and your projects.

You can tell which level you’re on by the color of the menu:

  • Dark purple → you’re working at the organizational level

  • Light purple → you’re working within a project

3. Creating your first project

  1. In the left-hand menu, go to All Projects.

  2. Click New Project.

  3. Enter the project details and select at least one administrator.

  4. Click Save and Close. Your project is ready.

⚠️ Note: If you don’t see the New Project button, you don’t have the proper permissions. Contact your organization’s administrator.

4. Creating Folders

Create folders first before uploading files. This will help you keep everything organized.

  1. In your project, go to Files.

  2. Click the + next to Folders to add a new folder.

  3. Enter the folder name.

  4. Click Save and Close.

💡 Tip: Want to quickly create a lot of folders? Upload a folder structure using an Excel template. See: Upload folder structure.

📖 Want to learn more about folders and creating folder structures? Check out the article: Folders

5. Uploading Files

  1. Open the folder where you want to place the file.

  2. Click “Upload document,” or drag and drop a file from your computer onto the screen.

  3. Enter the required metadata

  4. Click “Save and Upload”

6. Add users

In Prostream, you collaborate with colleagues and external parties. There are two types of users:

Type Who How to add

Colleague (internal)

Employees of your organization

Via "Colleagues" at the organizational level

External user

Subcontractors, suppliers, other parties

Via "Add External" in the project

⚠️ Note: The invitation link is valid for 14 days. Has the link expired? Ask the person who sent the invitation to send a new one.

Add colleagues

  • Go to your organization

  • Go to “Colleagues”

  • Click on “Users”

  • Select Invite … colleagues

  • Enter the email address for the role you want to assign to the user

  • Add a message if desired

  • Select Save and Close

Add external users

  • Go to the project

  • Go to "Project Members"

  • Select "Invite External Users"

  • Enter the email address

  • Select the user's role

  • Add a message if desired

  • Select Save and Close